Grant and Contract Accountant - HigherEdJobs

Job Summary: The Grant and Contract Accountant is responsible for monitoring all aspects of post-award administration to ensure compliance with rules and regulations applicable to research and sponsored projects at a public institution of higher education including, but not limited to reviewing new awards, renewals and extensions to determine the account budget, billing method, expenditure allow ability, cost share requirements, sub recipient monitoring, governing rules and regulations, and other pertinent items.

Job Responsibilities: Enter new and update project information into FAMIS and Sponsored Research module. Prepare budget entries for new awards or increases to existing awards. Adjust budget line items tolerance amounts when necessary.

Responsible for reviewing and approving EPA (Employee Personnel Action) and Form 500s for Grant and Contract accounts. Review reports relative to the payroll and FAMIS interface to verify accuracy of transactions and coordinate with Director of Payroll to resolve inaccurate entries, including periodic analysis of fund availability relative to payroll.

Monitor sub recipients of Federal funds to ensure compliance with OMB A133 and if any noncompliance of sub recipient is evaluated; obtain audit reports from sub recipients.

Reviews match documentation coordinated with departments as needed to ensure compliance with sponsor requirements. Completes cost-sharing reports as needed.

Prepare monthly, quarterly or other billing for project accounts. Review billings for unallowable charges and verify programmatic integrity to ensure expenditure allow-ability. Remit invoices to sponsor for payment and complete any special forms required by the agencies.

Monitors accounts receivable monthly and contacts sponsors for collection of past due invoices greater than 60 days. Work directly with sponsor to resolve any payment delays and provide update on accounts receivable to Assistant Director.

Prepare financial reports as requested by sponsor (Forms 269A, 270, PMS 272, SF 425, or other sponsor forms).

Provide assistance to auditors?- internal, state, or federal?- conducting reviews of sponsored projects by answering questions, making financial records available, and providing requested documentation.

Responsible for researching and resolving grant or contract issues and determine correction and or adjustment required to ensure proper accounting of expenditures. Prepares cost transfer or corrections on accounts to ensure compliance with OMB Circular A-21, agreement terms, University policies and procedures. If necessary, contact the department to initiate moving expenditures to correct account.

Perform budget review and financial analysis on accounts as required. Provide financial data or reports, as requested, to departments, principal investigators, and sponsors.

Close out project accounts including preparing final bill or financial report. Analyze indirect costs to ensure that applicable F&A rate was applied to the base. Prepare any budget or journal entries required to close out account.

Provide continuing education and training to staff and University departments on issues related to grants and contracts. Serves as advisor and consultant to research faculty from different disciplines regarding the administration of their grants and contracts. Provide financial and regulations guidance to departments and fiscal staff; assist with questions and concerns regarding expenditures allowability and compliance.

Contribute in the completion of the Annual Financial Report (AFR), Texas Higher Education Coordination Board (THECB), Research Development Funds (RDF), National Science Foundation (NSF), and various special project reports relating to grants and contracts.

Attend and participate in staff meetings and related activities; attend workshops, conferences, and classes to increase professional knowledge; serves on committees as assigned.

Perform other related job duties or responsibilities as requested or required, whether or not specifically mentioned in this job description.

Minimum Qualifications: Bachelor's Degree or equivalent experience in accounting.

Two to five years progressively responsible accounting experience in university or in business environment. Ability to interpret written guidelines and policies. Personal computer experience, including word processing and spreadsheets.

Ability to comprehend and apply rules and regulations in complex environment. Practical knowledge of government and higher education operations in specialized field within Office or Research and Sponsored Programs.

Excellent interpersonal and communication skills. Strong commitment to customer service and problem solving skills, Must be well organized and be able to present training seminars for faculty and staff.

Ability to multi-task and work cooperatively with others.

Texas A&M University-Kingsville is committed to excellence, the University invites applications from all qualified applicants. EEO/AA/ADA

Source: http://www.higheredjobs.com/details.cfm?JobCode=175685564

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